Director of the Registrar’s Office:

Anvar Qurbonov

Recipient of the commemorative badges “30th Anniversary of Independence of the Republic of Uzbekistan” and “Devoted Worker of Culture and Arts”, Associate Professor, author of 1 monograph, 2 methodological manuals, 1 methodological guideline, and more than 30 scientific articles and theses

⌚ Reception hours: Every day (except Sunday) from 9:00 to 12:00.

☎ Phone:

📧 e-mail:qurbonovanvar@gmail.com

📧 Telegram channel:@dsmiregistratorofisi
Registrar’s Office:
The “Registrar’s Office” of the Uzbekistan State Institute of Arts and Culture (hereinafter referred to as the Office) is a structural unit responsible for providing students with academic transcripts and other types of certificates, extracts from various orders, information about the institute and faculties, educational programs and forms of study, organizing the process related to issuing diplomas (including duplicates), registering students in information systems, confirming electronic diplomas, providing consultations and answering students’ questions, as well as delivering various other services to students.

The Office carries out its activities in accordance with the Constitution of the Republic of Uzbekistan, the Law of the Republic of Uzbekistan “On Education”, decrees, resolutions and orders of the President of the Republic of Uzbekistan, resolutions and orders of the Cabinet of Ministers, protocols of the State Commission for coordination of admission processes to educational institutions of the Republic of Uzbekistan, orders of the Ministers of Higher Education, Science and Innovation and Culture, the Charter of the Institute, decisions of the Academic Council, orders of the Rector, and other regulatory legal acts, as well as the Regulation on the Registrar’s Office.

The Office is headed by the Director of the Office, who is appointed to and dismissed from the position by the Rector of the Institute.
Structure of the Registrar’s Office:

The Registrar’s Office includes 1 Office Director, 2 department heads and 8 leading specialists.

Within the structure of the Registrar’s Office, the Service Department (Front Office) and the Database Department (Back Office) operate.
Tasks of the Student Services Sector:
– providing information about class schedules;
– assisting in submitting applications for subject groups for retaking courses;
– providing information about current, midterm and final assessments;
– generating call letters for students studying in part-time and distance learning formats;
– issuing academic certificates and transcripts;
– providing examination lists;
– assisting with submitting applications for transfer and reinstatement;
– assisting with submitting online applications for second higher education;
– assisting with submitting online applications for master’s (clinical residency) programs;
– issuing student ID cards and residence certificates;
– providing students with information about their GPA;
– restoring passwords in the “HEMIS” information system;
– assisting students in obtaining medical insurance;
– providing consultation on admission and transfer procedures;
– informing students about various services and resources available at the higher education institution;
– issuing strictly accountable document forms (diplomas, diploma supplements, academic certificates and others);
– organizing the receipt, storage and issuance of strictly accountable blanks (diploma blanks, academic certificates, diploma supplements and others);
– identifying students with academic debts;
– preparing documents for temporary registration of students who have moved into student dormitories.
Tasks of the Scientific and Innovation Services Sector:
– providing information about grants and competitions;
– providing information about scientific conferences;
– assisting with the registration of innovative ideas and startups;
– informing students about named scholarships and assisting with applications;
– providing consultations on scientific projects;
– assisting in joining the “Mentor–Apprentice School”;
– promoting scientific conferences, seminars and other scientific and innovation events organized by the higher education institution among students;
– providing information about scientific clubs and offering practical support to students.
Tasks of the International Relations and Academic Mobility Services Sector:
– issuing certificates from the place of study in English;
– providing information about international grants and academic mobility programs (with local and foreign universities);
– registering admitted international students in the electronic system and assigning them to subjects;
– providing consultations on studying at foreign universities;
– providing visa services for international students;
– issuing tuition contracts for international students;
– organizing temporary registration of international students in the Republic of Uzbekistan;
– providing consultations on admission for international students and accepting applications and required documents;
– informing international students about the educational process at the higher education institution;
– providing information about joint educational programs and promoting them among students;
– providing information about the “El-Yurt Umidi” scholarship competition and foreign educational announcements;
– informing students about higher education institutions ranked in international rankings (QS, THE, Green Metric);
– informing students about agreements and statements signed at international forums;
– providing information about foreign language courses.
Tasks of the Accounting, Marketing and Internship Services Sector:
– collecting and entering information about employed graduates;
– determining, calculating and providing tuition contract amounts and assisting in applying for tuition contracts;
– determining and approving payments for course retakes for students with academic debts and assisting with contract applications;
– assisting with writing applications for rental subsidies;
– assisting students in applying for dormitory accommodation;
– preparing documents and providing recommendations for reimbursement of 50% of monthly rental payments for students living in rented housing (not exceeding half of the base calculation amount) from the State budget;
– providing recommendations to students on employment;
– forming and providing lists of potential employers;
– preparing and issuing all necessary documents related to graduate job placement (employment referral, decision of the distribution commission, personal distribution record).
Tasks of the Statistical Data Management Sector:
– collecting, summarizing and analyzing statistical data related to students, resources, contracts, classes and student performance;
– summarizing and analyzing statistics on students repeating courses, dismissal and academic leave;
– summarizing and analyzing statistics on students recommended for transfer and reinstatement;
– preparing statistical information on the activities of the higher education institution upon requests and assignments;
– maintaining reporting forms submitted to the Statistics Agency by higher education institutions;
– forming a general database of graduates;
– collecting, summarizing and analyzing information on graduate employment monitoring;
– analyzing the accuracy of statistical data entered into the “HEMIS” information system.
Managers of the Statistical Data Management Sector should be provided with the requested information necessary for collecting, summarizing and processing data by employees of other structural units of the higher education institution.
Tasks of the Educational Process Coordination Sector:
– forming academic groups;
– organizing course retakes for students (subject groups, schedules, assessment schedules, reviewing applications);
– assigning students to relevant subjects;
– entering students into the system and assigning them to groups;
– assigning groups to tutors;
– assigning subjects in the curriculum to semesters;
– registering admitted students in the electronic system and assigning them to subjects;
– coordinating and formalizing student movement (dismissal, repetition of a course, transfer, academic leave, reinstatement);
– promoting students from one academic year to another;
– summarizing and analyzing student performance indicators;
– forming and updating student databases;
– completing formal procedures for graduating students;
– monitoring student attendance through the “HEMIS” system and generating daily attendance reports;
– forming class schedules and current, midterm and final assessment schedules in the “HEMIS” information system.
Tasks of the Student Documentation Management and Storage Sector:
– collecting documents of graduates, compiling files, registering and storing them before transferring to the archive;
– placing extracts from orders related to students who changed surnames, took academic leave, changed programs or faculties, repeated courses or were dismissed into the student database;
– providing all necessary documents to students dismissed due to transfer to another higher education institution;
– maintaining correspondence with organizations and institutions via https://OTT.mehnat.uz and http://d-arxiv.edu.uz platforms to confirm the authenticity of issued diplomas and responding to requests for issuing duplicates of lost diplomas and supplements.