Director of the Registrar’s Office:

Anvar Qurbonov

Holder of the badges “30th Anniversary of the Independence of the Republic of Uzbekistan” and “Devoted Worker of Culture and Arts”, Associate Professor, author of 1 monograph, 2 methodological manuals, 1 methodological guideline, and more than 30 scientific articles and theses

⌚ Office hours: Every day (except Sunday) from 9:00 to 12:00.
☎ Phone:
📧 e-mail:qurbonovanvar@gmail.com
📧 Telegram channel:@dsmiregistratorofisi
Registrar’s Office:
The Registrar’s Office of the Uzbekistan State Institute of Arts and Culture (hereinafter referred to as the Office) is a structural unit responsible for providing students with academic certificates (transcripts) and other types of certificates, extracts from various orders, information about the institute and faculties, information about educational programs and forms of study, organizing the process of issuing diplomas (duplicates), registering students in information systems, confirming electronic diplomas, providing consultations and answers to students’ questions, as well as delivering various other services to students.

The Office carries out its activities in accordance with the Constitution of the Republic of Uzbekistan, the Law of the Republic of Uzbekistan “On Education”, decrees, resolutions and orders of the President of the Republic of Uzbekistan, resolutions and orders of the Cabinet of Ministers of the Republic of Uzbekistan, protocols of the State Commission for coordination of admission processes to educational institutions of the Republic of Uzbekistan, orders of the Minister of Higher Education, Science and Innovation and the Minister of Culture, the Charter of the Institute, decisions of the Institute Council, orders of the Rector of the Institute and other regulatory legal documents, as well as the Regulations of the Registrar’s Office.

The activities of the Office are managed by the Director of the Office, who is appointed and dismissed by the Rector of the Institute.

Structure of the Registrar’s Office:
The Registrar’s Office includes 1 Office Director, 2 Heads of Departments and 8 leading specialists.

Within the Registrar’s Office structure, the Student Service Department (Front Office) and the Database Department (Back Office) operate.
Responsibilities of the Student Services Sector:
– providing information about class schedules;
– assisting in submitting applications to subject groups for retaking courses;
– providing students with information about current, midterm and final assessments;
– preparing invitation letters for students studying in part-time and distance learning formats;
– issuing academic certificates and transcripts;
– providing examination lists;
– assisting in submitting applications for transfer and reinstatement of studies;
– assisting in submitting online applications for second higher education;
– assisting in submitting online applications for admission to master’s programs (clinical residency);
– preparing and issuing student ID cards and residence certificates;
– providing students with certificates on their GPA performance;
– restoring students’ passwords in the “HEMIS” information system;
– assisting students in obtaining medical insurance;
– providing consultations on admission and transfer issues;
– providing information about various services and resources available at the higher education institution;
– issuing strict-accountability documents (diploma, diploma supplement, academic certificates and others);
– organizing the receipt, storage and issuance of strict-accountability forms (diploma forms, academic certificates, diploma supplements and others);
– identifying students with academic debts;
– preparing documents for temporary registration of students who have moved into student dormitories.
Responsibilities of the Scientific and Innovation Services Sector:
– providing information about grants and competitions;
– providing information about scientific conferences;
– assisting in registering innovative ideas and startups;
– informing students about named scholarships and assisting with applications;
– providing consultations on scientific projects;
– assisting in joining the “Mentor–Apprentice School”;
– promoting scientific conferences, seminars and other scientific and innovative events organized by the higher education institution among students;
– providing students with information about scientific clubs and offering practical assistance.
Responsibilities of the International Relations and Academic Mobility Services Sector:
– issuing certificates from the place of study in English;
– providing information about various international grants and academic mobility programs (with local and foreign HEIs);
– registering admitted international students in the electronic system and assigning them to courses;
– providing consultations on studying at foreign universities;
– providing visa services for international students;
– issuing tuition contracts to international students;
– organizing temporary registration services for international students in the Republic of Uzbekistan;
– providing consultations on admission of international students and accepting applications and required documents for review;
– providing international students with information about the academic process at the higher education institution;
– informing and promoting joint educational programs among students;
– informing about the “El-yurt umidi” foundation scholarship competition and other international opportunities for studying abroad;
– providing students with information about universities ranked in international rankings (QS, THE, GreenMetric);
– informing students about agreements and declarations signed at international forums;
– providing information about foreign language learning courses.
Responsibilities of the Accounting, Marketing and Internship Services Sector:
– collecting and entering information about employed graduates;
– determining, calculating and presenting the amount of the tuition contract, as well as assisting in submitting applications for tuition contracts;
– determining and approving payment amounts for students with academic debts for course retakes and assisting in obtaining contracts for retaking courses;
– assisting in submitting applications for rental subsidies;
– assisting students in applying for dormitory accommodation;
– preparing documents and providing recommendations for covering 50% of monthly rental payments for students living in rented housing (within the limits of half of the base calculation amount) from the State budget;
– providing recommendations to students regarding employment;
– forming a list of potential employers and sharing it with students;
– preparing, formalizing and delivering all necessary documents related to the employment distribution of graduates (employment referral letter, decision of the distribution commission, personal distribution record).
Responsibilities of the Statistics Management Sector:
– summarizing and analyzing various statistical data about students, resources, contracts, classes and academic performance;
– summarizing and analyzing statistical data related to students repeating courses, being expelled or taking academic leave;
– summarizing and analyzing statistical data about students recommended for transfer or reinstatement;
– preparing statistical information related to the activities of the higher education institution in response to assignments and requests;
– maintaining reporting forms submitted by higher education institutions to the Statistics Agency;
– forming a general database of graduates;
– collecting, summarizing and analyzing data related to monitoring graduates’ employment;
– analyzing the accuracy of statistical data entered into the “HEMIS” information system.
Responsibilities of the Academic Process Coordination Sector:
– forming academic groups;
– organizing course retakes for students (creating subject groups, schedules and assessment charts, reviewing applications);
– assigning students to relevant courses;
– registering students in the system and assigning them to appropriate groups;
– assigning groups to tutors;
– assigning subjects in the curriculum to semesters;
– registering admitted students in the electronic system and assigning them to courses;
– coordinating and formalizing student movements (expulsion, repetition of a year, transfer, academic leave and reinstatement);
– transferring students from one academic year to the next;
– summarizing and analyzing students’ academic performance;
– forming and updating student databases;
– formally processing students who have completed their studies;
– monitoring student attendance through the “HEMIS” system, obtaining daily attendance reports and monitoring attendance by subjects;
– generating class schedules and current, midterm and final assessment schedules in the “HEMIS” information system.
Responsibilities of the Student Document Management and Archiving Sector:
– collecting documents of students who graduated from the higher education institution, compiling them into files, registering them and storing them before transferring them to the archive;
– placing copies of orders related to students who changed their surname, took academic leave, changed their field of study or faculty, repeated a course or were expelled into the student database;
– providing all necessary documents to students who were expelled due to transferring to another higher education institution;
– maintaining correspondence with organizations and institutions via https://OTT.mehnat.uz and http://d-arxiv.edu.uz platforms to confirm the authenticity of diplomas issued to graduates and responding to requests regarding the issuance of duplicates of lost diplomas and diploma supplements.